Governance

VINCENT SQUARE RESIDENTS’ ASSOCIATION

Annual General Meeting

Thursday 14 April, 2016 at 7pm Rochester Suite, Grange Rochester Hotel, Vincent Square

AGENDA

      Welcome and Apologies

  • Minutes of the 2015 AGM, matters arising
  • Chairman’s report Date of Summer Party (Thursday 7 July at 6.30pm)
  • Treasurer’s report, adoption of 2015 accounts 
  • Tennis Secretary’s report
  • Election of Chairman and Executive Committee
  • Executive Committee elections
  • Richard Harden      Chairman
  • Jonathan Cole       Treasurer
  • Louisa Taylor        Tennis Secretary
  • Anthony Taylor       History & Heritage
  • John Randle         Planning
  • Felicity Bullock       Website
  • Mary Maxwell       Committee Member
  • Any other business:

Minutes of the Annual General Meeting held at the Grange Rochester Hotel, Rochester Row, Vincent Square on 21 April 2015.

1. The minutes of the 2014 AGM were approved without comment. There were no matters arising.

2. Mary Maxwell, Chairman, reported that attendance at last year’s Summer Party had been a little down on the previous year, but that it had as usual been a very pleasant affair. The proceeds of the raffle came to 321, which, has been made to the Cardinal Hume Centre. She thanked everyone who had supported the raffle, by way of contribution of prizes, or the purchase of tickets.

2. She also thanked the Grange Rochester Hotel for their generous hospitality at the Summer Party (and at the AGM) and reported that it had not yet been possible to fix the date for this year’s Party.

3. She thanked the Committee for their work during the year and reminded that any member of the Association was welcome to attend committee meetings.

4. Jonathan Cole presented the Treasurer’s report, which showed a modest decline in overall membership last year, but steady tennis membership, giving an overall surplus of some 1300 for the year. The Committee had considered the scale of the reserves, but had decided they were appropriate given the high cost, for example, of any legal representation which might be required at short notice. The accounts were approved nem con.

5. The Tennis Secretary, Mary Maxwell, reported that there had been 34 tennis members last year, with some 20 so far signed up for this year. She noted that, in exchange for the fixed cost charged by Westminster School to the Association of
3,671, members were this year getting a season of nearly five months, and with considerable time availability during the week. She thanked the Bursar and the Head Groundsman of the School for their support.

6. It was reported that Malcolm Neate had resigned from the committee as his wife was unwell. The rest of the committee were re-elected en bloc. The committee is therefore:

Mary Maxwell (Chairman and Tennis Secretary)

Richard Harden (Deputy Chairman)

Jonathan Cole (Treasurer)

Felicity Bullock (Website)

John Randle (Planning)

Anthony Taylor History and Heritage

7. The formal business of the meeting concluded, Mark Fountaine, Sales Manager of Moreton’s, gave a short presentation on property prices locally. He noted that some prestige developments nearby, largely sold overseas, had commanded prices of around 2000 psf, but that the more normal marker for Vincent Square itself was around 1350 psf. This might be compared to an earlier figure of 900. The market has been a little soft of late. Over half of 1 or 2 bed flats in the Square were being sold to buy-to-let landlords.

8. James Tompsett, Manager Look Ahead Housing and Care, Hopkinson House, gave a short presentation on its rehabilitation work.

9. Issues arising in questions from the floor included:

i) the possible installation of CCTV to discourage taxi drivers urinating in the Square;

ii) the provision of more litter bins (one having recently been removed);

iii) the lack of dog refuse bins

iv) Membership of the Association: John Randle pointed out that there were thought to be some 350 residences around the Square, but membership of the Association was currently around 70, about 20%. The total number of residences, however, included many flats which were usually short-term lets.

 

VINCENT SQUARE RESIDENTS' ASSOCIATION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INCOME AND EXPENDITURE ACCOUNT

 

 

 

 

 

FOR THE YEAR ENDED 31 DECEMBER 2015

 

 

 

 

 

 

 

 

 

 

 

 

 

 2014

 2014

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Subscription income

 

 

 

    1,590

 

 

    1,385

 

 

 

 

 

 

 

 

 

 

Interest income

 

 

 

 

        3

 

 

        6

 

 

 

 

 

 

 

 

 

 

Tennis section

 

 

 

 

 

 

 

 

 

Income

 

 

 

    4,060

 

 

    3,980

 

 

Fee to Westminster School

    3,060

    1,000

 

    3,673

      307

 

 

 

 

 

 

 

 

 

 

Expenses

 

 

 

 

    2,593

 

 

    1,698

 

 

 

 

 

 

 

 

 

 

 

Website

 

 

 

      100

 

 

      190

 

 

Summer party

 

 

      500

 

 

       80

 

 

Printing

 

 

 

      278

      878

 

       76

      346

 

 

 

 

 

 

 

 

 

 

Surplus for the year

 

 

 

   1,715

 

 

   1,352

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

BALANCE SHEET

 

 

 

 

 

 

 

 

AS AT 31 DECEMBER 2015

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 2014

 2014

 

 

 

 

 

 

 

 

 

 

Assets

 

 

 

 

 

 

 

 

 

 

Cash at bank

 

 

 

   13,428

 

 

   11,270

 

 

 

 

 

 

 

 

 

 

Liabilities

 

 

 

 

 

 

 

 

 

Subscription in advance

 

      410

 

 

      145

 

 

Sundry creditors

 

 

      178

 

 

 -

 

 

 

 

 

 

 

      588

 

 

      145

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  12,840

 

 

  11,125

 

 

 

 

 

 

 

 

 

 

Represented by:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Accumulated surplus beginning of year

 

   11,125

 

 

    9,773

Surplus for the year

 

 

 

    1,715

 

 

    1,352

Accumulated surplus end of year

 

 

  12,840

 

 

  11,125